Constitution of the Chinese Economic Association (UK/Europe)
ARTICLE I: NAME
The name of this corporation, hereinafter referred to as the Association, shall be the Chinese Economic Association in the U.K.
ARTICLE II: OBJECTIVES
The Association is an independent, non-profit-making academic society of scholars, researchers, students and business executives concerned with China’s economic development. Its objectives are:
- To advance the knowledge of the general public about economic development in China;
- To encourage and promote academic exchanges and research activities on the Chinese economy and management among, but not limited to, its members;
- To facilitate co-operation and participation in research efforts among economic professionals in the academic, government, and corporate sectors who share interests in economic and business relations between China and the U.K., and European nations in general.
ARTICLE III: MEMBERSHIP
Qualifications. Any individual person or organisation having a professional interest in the Chinese economy shall be eligible for membership in the Association and may become a member thereof by making proper application to the Secretary of the Association and by paying dues as prescribed.
Classes of members. There shall be five categories of membership, namely:
- Full membership, those individuals involved in the study of Chinese economy;
- Student membership, those individuals who are attached as full time or part time students to educational institutions;
- Corporate membership, those organisations involved in academic and other economic activities related to China;
- Associate membership, those individuals and organisations invited by the Executive Board of the Association;
- Honourable membership, those outstanding scholars who have made significant contribution to research on the Chinese economy or to the affairs of the Association over a long period. Candidates for Honourable member are nominated by the President and approved by the Executive Board.
Termination of membership. The Executive Board may terminate the membership of any member who has violated the Constitution or for non-payment of dues.
ARTICLE V: EXECUTIVE BOARD
Power of the executive board. The board shall be the administrative body of the Association and shall have the power and authority to do and perform all acts and functions necessary for operation of the Association in accordance with the objectives of the Association as stated in Article II and the resolutions adopted at the annual general meetings of the Association.
Constitution and duties. The board shall consist of the president, the vice president, the president-elect, the general secretary, the treasurer, and six members who shall be hereinafter referred to as directors, all of whom shall be members in good standing of the Association and who shall be elected as hereinafter provided.
The President. The President is responsible for the overall management of the Association and serves a one-year term. The President may be re-selected by the board for another one-year term non-consecutively. To be eligible for President, a candidate must have been a member of the Association for more than two years and must have served as the president-elect for one year.
The Vice President. The function of Vice President is the same as those of the other Directors under normal conditions. He/she, however, exercises the functions of the President when the President cannot execute his/her duties for various reasons. The most immediate past-president shall automatically become the Vice President at the time when he/she has completed his/her term of presidency. The term of the Vice President shall be one year.
The President-elect. The president-elect is responsible for the regular annual conference and fundraising for activities of the Association together with the President and the Treasurer. The President-elect shall be selected by the board at its first meeting after the annual general meeting of the Association and serve a one-year term. To be eligible for the President-elect, a candidate must have served as a board director for at least one year.
The General Secretary. The General Secretary shall co-ordinate the editing of the Association’s Newsletters and keep minutes of the resolutions and proceedings of each board meeting and each general meeting. Minutes of proceedings at a meeting shall be approved by the person presiding at the meeting. In co-ordination with the President and Vice-President, the General Secretary shall monitor and remind the board directors about any actions required to be taken in accordance with the annual working plan of the Association. The term of the General Secretary shall be two years.
The Treasurer. The treasurer shall collect and receive all monies due to the Association and make all payments authorised by the Association. The treasurer shall keep correct accounts and books showing the financial affairs of the Association with full details of all receipts and expenditure connected with the activities of the Association. The treasurer shall prepare and furnish to the board reports of the operations of the Association together with financial statement of receipts and expenditure for the year before the annual general meeting of the members of the Association. This report, once scrutinised and approved by the board, shall be tabled at the annual general meeting. The term of the Treasurer shall be two years.
The Board Directors. The directors shall perform the duties prescribed by action of the executive board, which include assisting the General Secretary in editing newsletters, minutes taking as requested by the Chair of the board meeting, fund raising, promoting the Association while appropriate, etc.
Election and tenure. Directors shall be elected by the members at the annual general meetings of the Association at large. The term for the board directors is normally four years or until their successors shall have been appointed. The director may be re-elected for another term, either consecutively or non-consecutively. In every two years two positions of the board directors are open for election. The term of office for directors shall commence immediately following the annual meeting in the year in which elected. Four candidates shall be nominated for two director positions to be filled every two years and the ballot shall provide for write-in votes. The two candidates receiving the largest number of votes shall be elected directors for four-year terms. A tie vote shall be resolved by chance, conducted under the supervision of the election tellers, and reported to the executive board.
Meetings. The executive board shall meet at least once annually with one meeting held in conjunction with the regular annual meeting of the Association. Special meetings shall be called by the executive director upon the request of five or more directors of the board, or may be held at the call of the president of the Association.
Voting. At any meeting of the executive board, a majority of the directors shall constitute a quorum. The act of a majority of the executive board present at a duly called meeting at which a quorum is present shall be the act of the executive board. Any action required or permitted to be taken by the executive board at a meeting or by resolution may be taken without a meeting if a consent in writing or electronically, setting forth the action so taken, shall be obtained from all voting members of the executive board then in office.
Vacancies. For vacancies of director positions existing by reason of resignation, death, inability to serve, or otherwise, the executive board shall appoint a member of the Association in good standing to serve until an election may be held in connection with the next regularly scheduled election at which time the unexpired term, if any, shall be filled by election of the members of the Association. The executive board shall determine when vacancies exist on such board and shall take appropriate action to fill such vacancies.
Termination of the board membership. The Executive Board may terminate the board membership of any director who has failed to attend the board meeting three times consecutively (unless it is specially approved by the board); or to fulfil the assigned duties; or to pay dues.
ARTICLE VI: NOMINATIONS
Nominations for the President Elect, Treasurer, General Secretary, and directors of the Executive Board shall be submitted to the General Secretary not later than fourteen days before the Annual General Meeting in the year in which elected. The President Elect, Treasurer, General Secretary shall be nominated by the Executive Board. The other directors of the Executive Board shall each be nominated by any two members of the Association, provided this nominee is willing to stand.
ARTICLE VII: DUES
Changes in amounts of dues shall be initiated by or through the executive board. Changes in dues for all classes of members shall be submitted to the general membership for approval.
ARTICLE VIII: ANNUAL MEETING
Scheduling and notice. There shall be held an annual meeting of the general membership of the Association at a time and place established by the executive board and such other meetings as the executive board may determine. Notice of each meeting shall be provided to each member at least four weeks in advance of said meeting as directed by the executive board.
Voting and quorum requirements. Fifty members of the Association at any duly called and convened meeting of the Association shall constitute a quorum. Each member of the Association having voting power shall have one vote; voting by proxy shall not be permitted. A majority of the votes cast at any meeting of the Association at which a quorum is present shall be determinative of the issue or resolution except as otherwise specifically provided herein.
Resolutions. All resolutions pertaining to policy matters or involving appropriations of monies of the association presented from the floor at annual meetings of the association for approval must be submitted at least one full week in advance to the executive board. The executive board shall report all such proposed resolutions and resolutions initiated by the executive board to the general membership for action with recommendation for or against passage.
ARTICLE IX: COMMITTEES
The executive board may provide for the creation of standing committees, special committees, and sections in accordance with the needs of the Association.
ARTICLE X: AMENDMENT OF CONSTITUTION
This Constitution may be amended by the affirmative vote of two-thirds of the members having voting rights present and voting at any annual meeting of the Association at which a quorum is present, or by majority vote of members of the Association returning ballots by mail or electronic means.
ARTICLE XI: RATIFICATION
This Constitution shall be effective upon ratification either by two-thirds vote of members of the Association present and voting at any annual meeting of the Association at which a quorum as defined herein is present, or by majority vote of members returning ballots by mail or electronic means. Ratification of this Constitution shall serve to repeal all prior Constitutions and Charters of this Association, except as otherwise provided for a transitional period.